Privacy Policy

SAIL.GAME PLATFORM PRIVACY POLICY

Privacy Policy issued by Cyber Sail s.r.o., Company ID No. 193 73 422, with its registered address at Jandova 185/6, Vysočany, 190 00 Prague 9, Czech Republic, registered in the Commercial Register maintained by the Municipal Court in Prague, Section C, Insert 385578 (“Provider”, “we”, “us” or “our”), governing access to and use of the Sail.Game Platform (“Platform”)

The Platform operates under the Sail.Game brand and serves as a business-to-business (B2B) platform connecting developers, publishers, investors, and other professionals in the video game industry. Some features may also be available to individual users for educational or community purposes.

Terms used in this Privacy Policy with an initial capital letter have the meaning ascribed to them in Sail.Game Platform Terms and Conditions.

1. INTRODUCTORY INFORMATION

By using the Platform, the User agrees to comply with this Privacy Policy and warrants that any personal data they provide to the Provider is accurate and that the User is authorized to provide such personal data.

The Provider processes personal data in accordance with this Privacy Policy and Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”), Act No. 110/2019 Coll. on the processing of personal data, Act No. 111/2019 Coll. amending certain laws in connection with the adoption of the Personal Data Processing Act, Act No. 480/2004 Coll. on certain information society services, and other applicable data protection laws.

The Provider acts both as a data controller and, in certain cases, as a data processor:

As a controller, we process personal data entered by users (such as developers, publishers, or investors) into their user profiles or platform accounts.
As a processor, we may process personal data submitted by developers as part of a project presentation (“Pitch”), AI-based evaluation, or other platform content, where the developer or publisher acts as the controller.
The Provider may use automated systems, including artificial intelligence, to analyze publicly available or user-submitted data in order to generate matchmaking recommendations, portfolio suggestions, or analytics. Such automated processing does not produce any decision that has legal or similarly significant effects on the User.

All personal data in electronic form is stored in databases and systems accessible only to those who need access for the purposes set out in this Policy, and only to the extent necessary.

The appointed Data Protection Officer of the Provider can be contacted at privacy@sail.game.

2. TYPES OF PERSONAL DATA, PURPOSE AND RETENTION PERIOD

The Provider shall collect and process User’s personal data only to the extent strictly necessary for the purpose of using the Platform.

The Provider primarily processes personal data the User inputs into their profile, such as name, company name, position, address, email address, phone number, and similar contact details, as well as any personal data that might be contained in a Pitch or other content uploaded by the User. The Provider may also process usage and analytical data generated automatically during access to or interaction with the Platform (e.g., IP address, browser type, activity logs) for the purposes of functionality, security, and performance monitoring.

Such data is processed for the following purposes:

performance of the contract between the User and the Provider (e.g., account creation, access to services),
the Provider’s legitimate interest in operating, securing, and improving the Platform, including AI-based recommendations, portfolio matching, and analytics,
compliance with legal obligations, and
based on the User’s consent, where applicable (e.g. for marketing communication or personalization).

We retain and process personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy and only to the extent required to meet our legal obligations, resolve disputes, enforce our rights, and protect our interests.

The data subject is the natural person to whom the personal data relates. A legal entity is not considered a data subject. Data pertaining to legal entities is therefore not considered personal data.

3. PERSONALISATION AND COOKIES

By continuing with the registration process or by adjusting the relevant settings in the user profile, the User (including developers, publishers, investors, or agencies) consents to our use of their personal data as well as browsing history and activity data on the Platform for the purpose of personalization of project listings, recommendations, analytics dashboards, and other Platform content.

The Platform may use cookies and similar technologies (such as local storage or analytics tools) to ensure proper functionality, improve user experience, and measure performance. Certain cookies are essential for the operation of the Platform and cannot be disabled. Analytical and marketing cookies are used only based on the User’s consent, which is obtained through the Platform’s cookie banner or browser settings.

We may also use aggregated, pseudonymized, or anonymized data for statistical and analytical purposes, including to train or improve AI-based recommendation and matchmaking systems, provided such data cannot identify any individual.

If you wish to withdraw your consent, you may do so by sending a request to privacy@sail.game, or by using the relevant settings in your user profile, if available.

Information on the types of cookies, their duration, and management options is available through the Platform’s cookie banner or browser settings.

4. HOW LONG WE RETAIN PERSONAL DATA

Contact and account data for Users is processed for the duration of the business relationship, or until the User updates or erases the data. Certain records may be retained only for as long as reasonably necessary to comply with legal or administrative obligations.
Data collected in Pitches, projects, or AI evaluations is retained until the respective Pitch, project, or account is deleted by the User or the Provider, or until it becomes inactive for an extended period, after which it may be anonymized or erased.

Usage and analytical data generated through Platform activity is retained only for as long as necessary to analyze and improve Platform performance, after which it is anonymized or aggregated.
Data processed for personalization of content or marketing communication is retained for the duration of the User’s consent.
In the case of cookies, data is retained as long as cookie storage is permitted in your browser or site settings, and in accordance with the expiry period of each cookie type. Functional cookies essential to the Platform may remain active as long as necessary for its proper operation.

The Provider will take all reasonably necessary steps to ensure that your data is handled securely and in accordance with this Privacy Policy and that no personal data will be transferred to any organization or country unless adequate safeguards for the protection of personal data are in place.

5. YOUR RIGHTS

In accordance with the GDPR, you have—or may have—the following rights concerning your personal data.

Right of Access: You may request confirmation from us as to whether personal data concerning you is being processed, and if so, you may obtain further information about such processing. Your right of access shall be exercised in accordance with applicable laws. If your requests are manifestly unfounded, excessive, or repetitive, we may either:

charge a reasonable fee, taking into account the administrative costs of complying with the request; or
refuse to act on the request.

Right to Erasure (“Right to Be Forgotten”): You have the right to request that we erase personal data concerning you without undue delay, and we are obliged to delete such data without undue delay if the relevant conditions under the GDPR are met. Please note that deleting your personal data may prevent us from being able to provide our services to you.

Right to Rectification: You have the right to request that we rectify inaccurate or incomplete personal data concerning you without undue delay.

Right to Object: You may object at any time, on grounds relating to your particular situation, to the processing of your personal data. This includes the right to object to processing based on legitimate interests, such as analytics, AI-driven recommendations, or marketing communication.

Right to Restriction of Processing: You have the right to request restriction of the processing of your personal data.

Right to Data Portability: You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us.

Right to Withdraw Consent: If processing is based on consent, you may withdraw your consent at any time. Such withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.

You also have the right to request information about the use of any automated or AI-based systems that process your data for personalization, recommendations, or analytics, and to obtain a meaningful explanation of such processing where applicable.

If you believe that your personal data has been processed unlawfully, you may contact the data protection officer or our privacy contact at privacy@sail.game. You also have the right to file a complaint with the competent supervisory authority. In the Czech Republic, this is the Office for Personal Data Protection (ÚOOÚ). A list of competent data protection authorities in the European Union is available at: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm

You may exercise all of your rights using the contact details provided in this Privacy Policy.

6. FINAL PROVISIONS

We reserve the right to change, modify, supplement, or otherwise update this Privacy Policy at any time and for any reason. Any new version of this Privacy Policy supersedes its previous version as of the effective date of the new version. If you are a registered user and we have your email address, we will inform you of any material changes to this Privacy Policy via email or directly through the Platform interface.

If you have any questions regarding this Privacy Policy or our privacy practices, please contact us by email at: privacy@sail.game,

This Privacy Policy shall enter into force and become effective on 15 August 2025.